Suggested Table of Contents for Simulation Program Policy and Procedure Manual
Introduction to the Clinical Simulation Program (CSP)
Center for Simulation Education Location and Facilities
Location and Facilities
Governance and Organizational Structure
Code of Conduct
Mission/Vision/Plan to support the CSP program
Adequate staffing to support mission/Vision of CSP
Educator Orientation and Training
Scheduling Courses
Fees/Funding/Grants
Confidentiality Statement
Learner Physical and Psychological Safety
Participant Consent
Independent Contractors and Vendors
Video- recording
Universal Precautions
Safety and Security - AED in learning lab
Course Denial
Creating Course Development
Role of Advisory Simulation Curriculum Committee
Quality Improvement Process
Conducting a course
Equipment and Facility use
Equipment Maintenance and Storage
Simulated Medications and Equipment
Tours
Cancellations/Adverse Weather
In-Situ Trainings
Reporting Issues and complaints
Minimal Functional Requirements Policy
Appendix A: Application for use
Appendix B: CSP Terminology
Appendix C: Discrimination, Harassment and Retaliation
Appendix D: Skills laboratory Rules for Use
Appendix E: Social Media Rules for Use of Checked-out or Student Purchased Equipment
Appendix F: Authorization Release for Photography and Video
Appendix G: Acknowledgement of Policy and Procedure
Policy 12: Learner Physical and Psychological Safety
The CSP is cognizant that the nature of simulation can sometimes pose physical
and/or psychological risks to the learner. To minimize these risks, simulation
educators are responsible for pre-briefing which enables the learner to suspend
disbelief so that they can immerse themselves safely in the simulation. Simulation
educators are expected to provide a pre-brief that reminds learners of the objectives
of the simulation and also reviews the need for confidentiality, respectful
communication, and mutual support. If the participant has been involved in a
Traumatic life event and learner is concerned that involvement in a particular
simulation topic could cause significant emotional or physical distress, the learner is
to notify the the simulation facilitator. In the event that a learner becomes uncomfortable or threatened by the simulation, the simulation educator will be responsible for determining the appropriate course of action including continuing or stopping the simulation. The simulation educator will page the on call simulation facilitator for a rapid response to finish out the simulation with the other learners as determined. Reaction to the simulation should be discussed in a private setting by the simulation facilitator who witnessed the learner incident. The appropriate simulation director should be notified within a reasonable timeframe. The simulation director will be responsible for following up with the learner and forwarding learner onto student counseling services as needed. In the event that a learner’s physical safety is compromised, the simulation educator will stop the simulation, assess the learner, activate the emergency medical response system (if warranted), and then notify the appropriate simulation director.
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